Solve : How to make a 65 char per line to totally align in?

1.	Solve : How to make a 65 char per line to totally align in?
Answer» How to make a 65 char per line to totally align in MSWORD? that means I want to print, and for that whatever i copy from my email program to MS Word I want to align that totally spread in per line of MS Word (as much space per line can be seen in print view). How to do that? I mean how to do for the whole docuent (say if it is a 15 page document)WordWrap...under tools i believe... patio. 8-)Why would you want to do that? And wouldn't line endings at 78 characters be more normal? There are other ways of doing this; send you message in plain text, then cut and paste the message (which should now have its lines wrapped/truncated) from your sent folder. Or am I missing the point?Hi I think, you somehow misunderstood it. The emails i am copying arein 65 CHARS per line. When i copy that to word then it remains 65 chars per line. Now when I print, there is much blank place left and that's why it requires many papers to print (say if a document is actually 15 page, due to 65 chars per line aignment it goes to take 25 page) I want to make that 65 chars per line to 78 chars per line in MS word. Is there any way to do that?Yep, I now understand what you're trying to do. The characteristic of these emails is that after every 65 characters or so, there's a paragraph mark. (Go to Tools-->Options-->View; display all, and you'll see them.) Here's a cunning trick, in steps: do a find/replace --> SEARCH for "^p^p" (two paragraph marks one after the other) and replace with "#PARAGRAPH#" (or some other unique code) - these are the REAL paragraphs that we want to retain repeat the first step until no more double paragraphs are found then do a find/replace for single paragraphs --> search for "^p" - leave the replace box blank - these are the spurious paragraphs that we want to remove repeat that step until no more paragraph marks remain in the document (you won't be able to remove the very last one in the document) finally do a search/replace --> search for "#PARAGRAPH#" (or whatever you chose in step 1) and replace with "^p" Optionally, you can do a select all and choose whatever typeface and font size you'd like.Here's another technique which I believe will accomplish what you want, if I understand you correctly. Copy your email text to Notepad and then cut or copy from Notepad and paste into Word. Word will then arrange the text to conform to whatever margins you have set in Word.That wouldn't remove the extra line breaks, soybean.After a second look, I see you're right. [size=14]Hi Rob,[/size] What you told here is not CLEAR to me.. Here is a screenshot in MS word which i got after tools> options>Display all Now what to do after that? What do you mean by 2 paragraph marks? By ^p are you indicating the music code at the end of each line? I tried to replace that but nothing is changing. Can you clarify a little bit?In case Rob doesn't get back to the forum for awhile, I'll comment. By "music code", I presume you mean the paragraph markers at the end of each line in your sample file. And, yes, ^p equals a paragraph marker and can be used in the Find/Replace commands to replace the paragraph marker with something else. Your Replace command panel to remove the paragraph markers at the end of lines except the actual end of the paragraph should look like this: Does it?YEA that's OK but certain things are not clear to me that ROB said. What is he meaning by "single" and "double" paragraph. I have made a procedure but it is not too effective and it can only make changes to 4 or 5 lines. Here is that: go to tools>macro>record new macro Click the "keyboard" button and then assign a key. say "F4" Click assign and then the macro would start recording. you must have the mouse cursoe on the line before starting the macro. Then press these buttons in sequence: home, backspace,home ,backspace, home, backspace (this would do for 3 lines) Or, If you press home, backspace,home ,backspace, home, backspace, home, backspace (this would do for 4 line) Close the macro. Now put your muse cursor on any line and press F4 and it would do for 3 or 4 lines. But it would take a long time to do for the whole document(if it is a 25 page document) that's why i told it not very effective.I believe Rob was explaining that not all paragraph markers are created equal. They look the same but are not equal. In your sample data that you posted as an image, the paragraph marker after the word accordingly is not the same as the others, which he referred to as the "spurious" ones, meaning the ones you don't want. They are the ^p types. The true end of paragraph markers, those after the word accordingly, are represented by ^p^p. Does that make sense? A simple macro, recorded with the macro recorder, may not work well for this, as you seem to have realized. Just use the Replace All button instead of Replace in Rob's procedure. Thanks, soybean.

Answer»

How to make a 65 char per line to totally align in MSWORD?

that means I want to print, and for that whatever i copy from my email program to MS Word I want to align that totally spread in per line of MS Word (as much space per line can be seen in print view).

How to do that? I mean how to do for the whole docuent (say if it is a 15 page document)WordWrap...under tools i believe...

patio. 8-)Why would you want to do that? And wouldn't line endings at 78 characters be more normal?

There are other ways of doing this; send you message in plain text, then cut and paste the message (which should now have its lines wrapped/truncated) from your sent folder.

Or am I missing the point?Hi

I think, you somehow misunderstood it.

The emails i am copying arein 65 CHARS per line.

When i copy that to word then it remains 65 chars per line.

Now when I print, there is much blank place left and that's why it requires
many papers to print (say if a document is actually 15 page, due to 65 chars per line aignment it goes to take 25 page)

I want to make that 65 chars per line to 78 chars per line in MS word.

Is there any way to do that?Yep, I now understand what you're trying to do.

The characteristic of these emails is that after every 65 characters or so, there's a paragraph mark. (Go to Tools-->Options-->View; display all, and you'll see them.)

Here's a cunning trick, in steps:

do a find/replace --> SEARCH for "^p^p" (two paragraph marks one after the other) and replace with "#PARAGRAPH#" (or some other unique code) - these are the REAL paragraphs that we want to retain
repeat the first step until no more double paragraphs are found
then do a find/replace for single paragraphs --> search for "^p" - leave the replace box blank - these are the spurious paragraphs that we want to remove
repeat that step until no more paragraph marks remain in the document (you won't be able to remove the very last one in the document)
finally do a search/replace --> search for "#PARAGRAPH#" (or whatever you chose in step 1) and replace with "^p"

Optionally, you can do a select all and choose whatever typeface and font size you'd like.Here's another technique which I believe will accomplish what you want, if I understand you correctly. Copy your email text to Notepad and then cut or copy from Notepad and paste into Word. Word will then arrange the text to conform to whatever margins you have set in Word.That wouldn't remove the extra line breaks, soybean.After a second look, I see you're right. [size=14]Hi Rob,[/size]

What you told here is not CLEAR to me..

Here is a screenshot in MS word which i got after
tools> options>Display all

Now what to do after that?

What do you mean by 2 paragraph marks? By ^p are you indicating the music code at the end of each line? I tried to replace that but nothing is changing.

Can you clarify a little bit?In case Rob doesn't get back to the forum for awhile, I'll comment. By "music code", I presume you mean the paragraph markers at the end of each line in your sample file. And, yes, ^p equals a paragraph marker and can be used in the Find/Replace commands to replace the paragraph marker with something else. Your Replace command panel to remove the paragraph markers at the end of lines except the actual end of the paragraph should look like this:

Does it?YEA that's OK but certain things are not clear to me that ROB said.

What is he meaning by "single" and "double" paragraph.

I have made a procedure but it is not too effective and it can only make changes to 4 or 5 lines.

Here is that:

go to tools>macro>record new macro

Click the "keyboard" button
and then assign a key. say "F4"

Click assign and then the macro would start recording.

you must have the mouse cursoe on the line before starting the macro.

Then press these buttons in sequence:

home, backspace,home ,backspace, home, backspace
(this would do for 3 lines)

Or, If you press
home, backspace,home ,backspace, home, backspace, home, backspace
(this would do for 4 line)

Close the macro.

Now put your muse cursor on any line
and press F4 and it would do for 3 or 4 lines.

But it would take a long time
to do for the whole document(if it is a 25 page document)
that's why i told it not very effective.I believe Rob was explaining that not all paragraph markers are created equal. They look the same but are not equal. In your sample data that you posted as an image, the paragraph marker after the word accordingly is not the same as the others, which he referred to as the "spurious" ones, meaning the ones you don't want. They are the ^p types. The true end of paragraph markers, those after the word accordingly, are represented by ^p^p. Does that make sense?

A simple macro, recorded with the macro recorder, may not work well for this, as you seem to have realized. Just use the Replace All button instead of Replace in Rob's procedure.
Thanks, soybean.

Solve : How to make a 65 char per line to totally align in?

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